Executive Assistant, Sales and Marketing

• Type correspondence for the Executives to include word processing/typing of letters, memos, forms, policies and procedures.
• Takes and transcribes dictation and composes and prepares confidential correspondence, reports and other complex documents (includes handling of confidential information).
• Manages Executives calendars and schedules appointments.
• Provide administrative support for the above to include telephone coverage, copier projects, mail handling, supplies control and necessary communications internally and externally.
• Assist the Executives in the management of their schedule and handle calls for them from both internal and external sources.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings for all branches.
• Responsible for updating the Customer Reporting Management tool for sales on a daily basis.
• Supports the logistics of the sales training classes.
• Prepares the Executives weekly expense reports.
• Responsible for putting together the Board of Director packages
• Maintain Vendor Contract files,  and Maintenance Agreement files.
• Perform special projects as assigned by the President
  
  

QUALIFICATIONS:

• To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
• Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
• Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Technical Skills- PowerPoint, Word, Outlook and must be proficient in Excel.